Hands off! Google form is one of the most powerful but free integration comes with google workspace. If you are an online activist, then you must be familiar with google workspace as it offers the most useful applications you need in your day-to-day life.
When everything online comes with a certain price value and especially those we need to use to accomplish business and official activities. Google is an exception from this side, it offers huge free integrations which can save a lot of your money, time and also make your jobs flexible and easier.
I would like to mention Google free integration of google docs, sheets, slides, drive (limited), and forms. All are such powerful options in their own separate working base and therefore, they are head to head competing with Microsoft’s 365 integrations like Microsoft word, spreadsheet, PowerPoint, and form.
Materially, google workspace is now considered as one of the competitors of Microsoft. If you know, you have already known about this. Well, excluding the others, let’s talk about google forms. As you are here in this article to know. How you can save google forms responses to google sheet.
It makes sense that you have already got an idea and maybe use this beautiful integration for any of your reasons. If you don’t, then you are far behind from taking advantage of a free integration like google forms.
Google forms main use is managing online surveys, creating forms to collect data and information, using for distance learning, online classes to monitor students sign in and sign out, making a pop quiz. In this way, google forms help business holders, teachers, social media activists, and all the people who need to get integration like this.
What is the response in google forms?
Since google forms is a survey-making integration through which you can make an online survey form within a few minutes. When you have done with making the survey form, the next thing you have to do is sending the form to whoever you want on embedding that to your website, or sharing the form to a social media platform to accomplish your goal.
What else can be with a survey form rather than sharing it? Well, when you have shared the form to its distinctive destinations, the next and most awaited phase begins which is getting responses from the audience and observing how they respond, what are the answers they have chosen against the questions you have provided in your form.
That is google form’s response. The response is half of the importance of your online survey operation. If you are using it for business and marketing campaigns, then your next move will depend on the responses of your audience.
Think about the time when online wasn’t as available as it is now and there are no such integrations like google forms or other survey-making tools. People have to face a lot of trouble to implement surveys offline and it also requires a huge man force to make things done in the field.
But things have almost changed and we now have a faster and easy solution to this. And in addition to that, google form is almost free.
How to professionally manage your google form responses?
In google forms, you can see responses which you got through the form implemented. You can contribute huge responses on your survey forms which need to be managed properly. Fortunately, Google is so smart and offers full flexibility to make things easier for the users.
To deal with massive responses to your google forms, you can link a spreadsheet to it where the responses will automatically be saved. You can either choose a spreadsheet to save google form responses or not, can unlink the sheet anytime you want, and also allow to automatically filter form responses into multiple spreadsheets to closely observe the data and information you have collected.
Although, you could even go without linking google sheet in this regard. You can see incoming responses through the google forms response tab interface. But when you have the smarter option, then why do you choose a manual one?
Link google form to a spreadsheet
Spreadsheet is highly popular in huge data research where people have to deal with huge data sources, it allows them to make formulas and functions to easily filter data and visualize the progress of research. There is so much spreadsheet software now available online.
Among them, Microsoft spreadsheets and Google sheets are more popular and used by people all over the world. However, as we are talking about the google forms in this article, we will go with the googles one that means google sheets in this regard.
To link google form with a spreadsheet, you have to open the google form interface. Then go to the response tab, in the upper right side, you will find a three-dot option.
Click on that and it will show you options of customize google form responses.
From the tab, you have to choose the ‘select response destination’ option and then you will set to a new window with two possible option which are,
- Create a new spreadsheet
- Select existing spreadsheet
So, either you want to store responses to a new spreadsheet or you want to choose an existing one, you can do both. Saving google form responses to the spreadsheet is nothing but keeping you more organized with the huge upcoming responses and letting you manage them quickly. When the respondents submit their answers, they will automatically store them on the linking spreadsheet.
However, if you accidentally delete the spreadsheet or you delete any query of it, then no problem. By default, google forms save all the responses internally which you can see at any time. In such a situation, you have to open the response tab of your form and unlike it from the spreadsheet, then you can see all the responses, even the deleted ones.
After that, if you want to reconnect the form with a spreadsheet, you can do it. The system will add all the data to a new spreadsheet.
Why should you save google form responses to spreadsheets?
Linking spreadsheets with your google forms will do half of the work for you. Especially, in large surveys, authors intend to gather huge responses from the audience. Though google forms’ internal response storing system works well, using a spreadsheet comes with some more flexibility.
Because you can apply formulas and functions, filter responses to sort out the preferred ones, and so on. For your information, if you choose to save google forms responses to a spreadsheet, then you will be able to take the benefits stated here below.
- You can use google sheets formulas to easily calculate values
- Can make custom graphs to get a quick overview of all the data
- You can also make patterns to see your form responses at a glance
Using sheets query function to specify data
Query function uses SQL language to select specific data. To use this function, to use this function.
- Open the spreadsheet you have chosen to save responses and Open a second tab(sheet) and enter this formula into the first cell A1
- =query (‘Form Responses 1’! A: E,” Select * Where D=’Blue’”, 1)
- Use the formula for other spreadsheets to quickly sort out specific data values
You can also use Google Sheets’ filter function to separate your Form responses.
For example, =filter (‘Form Responses 1′!A1:E7,’Form Responses 1’!D1:D7=” Blue”)
Histogram charts and pivot charts
To make a quick overview of all the data and information that comes through the responses, there is nothing better than using histogram charts and pivot charts. To manipulate a large number of form responses easily, you can summarize the data with pivot tables in google sheets.
To use pivot charts, you need to go Data>Pivot table to create one. Or if you want to create a chart to manage huge responses, then you have to click Insert>Chart. Then you will get a drop-down list offering the chart type which you want to use like histogram charts and pivot charts.
For instance, here is an image showing a pivot chart below.
How to combine responses from different forms into one tab?
There are situations when you have to makeover multiple forms for a singular purpose and send all of the responses from these forms to one google sheet for your convenience. In such a situation, the responses are automatically saved in separate tabs.
But what if you want all the data in one tab? However, you can also do this by merging multiple tabs into one tab using google sheets add on. The add on which we are introducing you is the Sheetgo add-on. Here are the processes of how you can use this add on and take benefits to your own.
- Install the Sheetgo add on to your google sheets, with the sheet interface open, you can see the add ons option in the middle above the toolbar. Click add ons > get add ons > on the search bar type sheetgo, and you will see the exact one
- Once the add on installed, you have to make it work by clicking on the start option from the add ons option and then it will show on the right hand side of the screen
- It will ask you some questions like in which purpose you are using the ad on and how many employees do you have in your company. answering all these questions, it will let you export the preferred spreadsheet from its location
- Select your source tab
- Select your destination spreadsheet
- Under Settings, change the connection name and under Frequency, select how often you want it updating
- Click Save connection
In this way, you can merge multiple google forms responses into your designated spreadsheet with Sheetgo. After completing, you will see all the responses flow from your google forms into the sheets and then the destination tab.
Hope the above discussion will help you to deal with upcoming responses in your google forms neck and crop no matter how many responses would come. If you follow the above tips and tricks, you can boldly manage all responses in your way.
Google forms response FAQ
We have dug out the most required inquiries about google form responses and try to make a complete instruction about this. However, we have got some more things to let you know, therefore, here are added some FAQs in the same. You should look at those to gain some more instructions about google forms response which may help you to work more professionally.
How to view and summarize form responses with google form?
In the above, we have known that we can filter form responses using google sheets. Linking google sheet with your forms is the easiest and most flexible way to keep yourself organized with huge upcoming responses on your google form.
However, you can slightly view and summarize form responses internally in google forms. Though the function is not as versatile as google sheets, it will work and help you a little to quickly get a view based on different values.
So, here is the procedure for doing this.
View responses by questions
If you want to see google forms responses in case of realizing who answered the preferred questions on the form. Then you have to open the form in the google form. At the top of the form, you will find the option responses, click on that and then choose ‘summary’. It will show you all the response data in a summary format.
View responses by persons
Google forms also allow you to see answers by persons. To see this, you have to open the form in google forms. At the top of the form, you will find the response option, click on that. Then click on ‘Individual’, and it will show you all the responses according to the persons individually.
How to stop collecting responses in your google form?
You can stop getting google forms responses anytime you want by the settings of it. If you want to stop collecting responses but don’t find the setting in it, then you should follow the steps here below.
- Go to google forms and open the form you want to stop response
- Go to the response tab
- Turn “Accepting responses” from On to Off
By adjusting this simple setting, you can turn off getting responses on the form you want.